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IMS Bulletins for CRGs: Index

Index of the last three years IMS Bulletins (2008-2010)

To read older Bulletins, see the Index of Bulletins older than two years

  • IMS Bulletin #100:(20 August 2010)

    For all

    • Celebrating 100 issues of the IMS Bulletin for CRG Super Users!
    • Clarification about when authors should create additional Figures in RevMan for forest plots
    • Uploading photos to Archie
    • Feedback on Archie performance
    • Reminder: All new publications must be linked to your CRG’s Topics List
    • For information: Numbers appearing as Skype telephone numbers rather than as ordinary text
    • Questions of the week:
      (a) Can an author revert to a previous version of their review?
      (b) Which What’s new Event in RevMan do I give a Protocol that has been reinstated after being Withdrawn for one issue of The Cochrane Library?
      (c) When and how do authors who opt to receive an online complimentary subscription of The Cochrane Library receive their subscription?

    For Stage 3 Workflow pilot Groups

    • End of Workflow pilot and evaluation of Stage 3
    • Forwarding Tickets to others does not allow the other person to use the Ticket
    • Questions of the week:

      (a) Where do the files submitted through Tickets go?
      (b) My editor would like to see the files that she submitted with her completed Ticket in Archie. How can I arrange this?

  • IMS Bulletin #99:(25 June 2010)

    For all

    • New Document Role: Editor Support
    • Using Archie to communicate with Copy Edit Support (CES)
    • Reminder: Capacity of Files folder in Archie
    • Correction to item 5 of IMS Bulletin (No.98)
    • Questions of the week:
      (a) Can I search for a specific topic in my Group’s Topics list?
      (b) Can any author named on the byline of a review change the order of authors for that review?
      (c) If a CRG has given a person a Document Role on a review in Archie, should that person also have an Entity Role with the CRG?

    For Stage 3 Workflow pilot Groups

    • Using Archie Ticketing email to communicate with Copy Edit Support (CES)
    • Questions of the week:

      (a) Where do the ‘Brief notes’ submitted by the recipient of a Ticket go when the recipient clicks the Done button? 
      (b) What is the limit on the number of characters that can be entered in the ‘Brief notes’ box in the Ticket?

  • IMS Bulletin #98:(11 June 2010)

    For all

    • Highlighting features from recent Archie deployments
    • Entity Role: Super User
    • Tip: preparing the RevMan file after marking a protocol for publication
    • Questions of the week:
      (a) The local time shown in the Info tab of my record’s Properties is incorrect. How can I change it to the correct time?
      (b) What happens to Notes created by people whose records are deleted from Archie?

    For Stage 3 Workflow pilot Groups

    • Tip: Reactivating tasks to assign them to a different person
    • Development of tips and tricks for using workflows
    • Question of the week: What advice would you give about providing ‘cover’ in the workflow system for an ME or other editorial base person who goes on leave for an extended period of time?
  • IMS Bulletin #97:(21 May 2010)

    For all

    • Files folder in Archie
    • Warning: Use Internet Explorer or FireFox if you want to access the Help file in Archie
    • Update on the workflow pilot
    • Recording of splitting and merging of reviews

    For Stage 3 Workflow pilot Groups

    • Warning against deleting aborted workflows
    • Using workflows to communicate with the Cochrane Diagnostic Test Accuracy Review (DTA) Unit
    • Tip: Notifications about workflow tasks
    • Question of the week: Is there a way of changing the named person for a particular Workflow Role halfway through a workflow so that it changes from that point on only?
  • IMS Bulletin #96:(23 April 2010)

    For all

    • Report on Archie monthly module submissions for The Cochrane Library 2010 (from Michelle Ames, Senior Production Editor, John Wiley & Sons)
    • Complimentary subscriptions (Online and DVD) to The Cochrane Library
    • Licence for Publication form for Overviews of reviews is now available in RevMan

    For Workflow pilot Groups

    • Suggestion: how to identify draft protocols and full reviews in the editorial process
  • IMS Bulletin #95:(25 March 2010)

    For all

    • Stage 3 of the workflow pilot launches today
    • Next Archie release: 7 April
    • Support for improving figures in reviews
    • Question of the week: Why is my Archie view different from my colleague's?

    For Workflow pilot Groups

    • New workflow templates
    • User Guide for workflow pilot CRGs updated
    • Revised suggestion form for template changes
    • Tips from Stage 2 users
  • IMS Bulletin #94:(18 December 2009)

    For all

    • Latest Archie deployment: version 3.0 (general features)

    For Stage 2 Workflow pilot Groups

    • Workflow features in Archie 3.0
    • Reminder about start of Stage 3 of the workflow pilot
  • IMS Bulletin #93:(4 December 2009)

    For all

    • Report on Archie quarterly module submissions for The Cochrane Library 2010, Issue 1 (from Michelle Ames, Production Editor, John Wiley & Sons)
    • Complimentary subscriptions (Online and DVD)
    • Questions of the week:
      (a) Do we need to keep copies of old CDs of The Cochrane Library?
      (b) Are Stable reviews flagged as Stable when first published as Stable in The Cochrane Library?
      (c) Several authors have asked if they can donate their Cochrane Library subscription to an institution. Can they do this?

    For Stage 2 Workflow pilot Groups

    • Update on Stage 3 of the workflow pilot
    • Workflow Role: External Referee
    • Reminder: changing Workflow Roles as a workflow progresses
  • Module Submission - IMS Bulletin #92:(4 November 2009)

    For all

    • Tips and checks for quarterly module submission: 0800 (UTC/GMT), Thursday, 12 November 2009
    • Reminders
    • Latest Archie deployment: version 2.8.3
    • Declarations of Interest form
    • Authors' complimentary copies of The Cochrane Library

    For Stage 2 Workflow pilot Groups

    • Latest Archie deployment: version 2.8.3
    • Review Update, Review Amendment and Protocol Amendment workflows
  • IMS Bulletin #91:(18 September 2009)

    For all

    • IMS stand at the 17th Cochrane Colloquium
    • Reminder: Stable reviews
    • Questions of the week:
      a) I have been asked by an author with affiliations to two institutions to include both institutions in the byline of a review. How do I arrange this?
      b) Because my CRG is not yet participating in the workflow pilot, I understand that I cannot attend the 'Managing the editorial process using workflows in Archie' workshop in Singapore on Monday, 12 October. I have attended previous workflow workshop sessions and am keen to use the Archie workflows and, hence, find out how the workflows have progressed. How can I find out more?

    For Stage 2 Workflow pilot Groups

    • Update on Review Update, Review Amendment and Protocol Amendment workflows
    • Tip: how to identify workflow tasks assigned to a specific person
  • IMS Bulletin #90:(4 September 2009)

    For all

    • Important: please check your Notification settings
    • Report on Archie quarterly module submissions for The Cochrane Library 2009, Issue 4 (from Michelle Ames, Production Controller, John Wiley & Sons)
    • Declarations of Interest form
    • IMS workshops at the 17th Cochrane Colloquium
    • Questions of the week:
      a) Question of the week: Are the studies in the 'Characteristics of included studies' table in RevMan always listed alphabetically by Study ID?

    For Stage 2 Workflow pilot Groups

    • Reminder: when to start new workflows
    • Update on workflow pilot
  • IMS Bulletin #89:(6 August 2009)
    • Tips and checks for quarterly module submission: 0800 (UTC/GMT), Thursday, 13 August 2009
    • Reminders
    • Review Contact Details Wizard
    • Questions of the week:
      a) Which Entity Role should I give a person whose only role within our Group is to provide support to a review team in the preparation of a review for which we have given him/her the Document Role 'Author Support'?
      b) Must authors post the signed Licence for Publication form after they have faxed or emailed us the electronically scanned version of the form?
  • IMS Bulletin #88:(24 July 2009)

    For all

    • Latest Archie deployment: version 2.7
    • Reminder: all about withdrawing protocols from publication
    • 'Out-of-date Reviews' report
    • Authors' complimentary subscriptions to The Cochrane
      Library
    • Questions of the week:
      a) If we create an Event but don't complete the Description, will the Event still be published?
      b) Can we accept electronic signatures on the Licence for Publication form to release a new citation version of a Protocol or Full Review for publication?

    For Stage 2 Workflow pilot Groups

    • Latest Archie deployment: version 2.7
    • Warning: sending workflow tickets from the Training or Test servers will result in the named person receiving a ticketing email
    • Questions of the week:
      a) Why do I have 'Not Started' workflows?
      b) Where does the term 'Ticket' come from?
  • IMS Bulletin #87:(19 June 2009)

    For all

    • Reminder: IMS support resources for authors and editors at http://ims.cochrane.org/support/authors
    • Transferring a protocol or review to another CRG

    For Stage 2 Workflow pilot Groups

    • Improvements to the ticketing system planned for the next Archie deployment
  • IMS Bulletin #86:(29 May 2009)

    For all

    • Report on Archie quarterly module submissions for The Cochrane Library 2009, Issue 3
    • Latest Archie deployment: version 2.6
    • Reminders
      (a) Withdrawn protocols
      (b) Reactivated protocols are no longer automatically published
      (c) Removing the Author Document Role from reviews after marking a review for publication does not affect the to be published version
    • Tip: Reviewing track changes in RevMan
    • CRG Super Users’ Guide to Archie
    • Question of the week: Does a protocol have to published before the authors can start work on the review?

    For Stage 2 Workflow pilot Groups

    • Update on Workflow pilot
    • Feedback from pilot CRGs
    • Question of the week: Should I use the ticketing system to inform my editors when their tasks are ready?
  • IMS Bulletin #85:(7 May 2009)
    1. New IMS website
    2. Latest release of Archie: version 2.5.2
    3. Quarterly module submission checklist updated
    4. Protocols
      (a) Reinstating previously withdrawn Protocols as a minor change
      (b) Re-activated protocols are no longer automatically
    5. Tips and checks for quarterly module submission: 0700 (UTC/GMT), Thursday, 14 May 2009
    6. Reminders
    7. Question of the week: How much space do I have to store files in Archie?
  • IMS Bulletin #84:(6 March 2009)
    1. Report on Archie quarterly module submissions for The Cochrane Library 2009, Issue 2 (from Michelle Ames, Production Controller, John Wiley & Sons)
    2. Upcoming IMS Workshops
    3. Question of the week: We have identified a new review team to prepare and update a protocol which we withdrew from publication and subsequently made Inactive in Archie. Should I change the status of the original protocol record in Archie to Active or create a new record in Archie for the new review team to develop the protocol?
  • IMS Bulletin #83:(12 February 2009)
    1. Tips and checks for next quarterly module submission (07:00 GMT/UTC, 19 February 2009)
    2. Reminders
    3. Policy on removing previously withdrawn protocols from publication in The Cochrane Library
    4. Question of the week: When I run the Publication Wizard to mark my CRG's module document for republication, I am given the option to check a box to indicate that the version to be published is a 'substantive update' of the module document. When should I check this box and what are the implications for the publication of my CRG's module document if I check this box?
  • IMS Bulletin #82:(30 January 2009)
    1. Top Tips for Authors using Archie and RevMan 5
    2. Update on Stage 2 of the workflow pilot
    3. Authors editing their own contact details
    4. Question of the week: I tried to convert a RevMan 4 file by opening it in RevMan 5 but it wouldn't convert; instead I received an error message. What should I do?
  • IMS Bulletin #81:(16 January 2009)
    1. Update on the conversion of the remaining RevMan 4 records in Archie
    2. Linking individual reviews in Archie to other Entities' Topics Lists
    3. Identifying authors who have active Archie user accounts
    4. Tips for authors when checking reviews out of and into Archie
    5. Changing the status of Withdrawn protocols to Inactive
    6. Question of the week: After checking out a review from Archie, I decided that I didn't have to make any edits. Do I have to check the review back into Archie in order to unlock it and allow others to access it?
  • IMS Bulletin #80:(19 December 2008)
    1. Details of latest Archie deployment (10 December 2008) - important new features:
      (a) PDF versions of reviews and review reports
      (b) Super Users of entities other than a person’s Primary Entity can now create User Accounts
      (c) Super Users are now alerted when a User Account is created for a person who has an Entity Role with them
      (d) Publication History Graph can now be viewed in table format
      (e) Author Document Roles and Entity Roles are now linked
    2. Reminders: Authors should be advised to open RevMan 5 and check out their RevMan file from Archie before starting to prepare a new protocol, new review or updated review
    3. Licence for Publication forms in RevMan 5
    4. Tip: Use Validate as You Type option in RevMan 5 to help you identify missing study data
    5. Update on Workflow pilot
    6. Questions of the week:
      (a) How long are the Archie backups kept?
      (b) Can an author check in a RevMan 5 file which was not first checked out from Archie?
  • IMS Bulletin #79:(5 November 2008)
    1. Tips and checks for quarterly module submission: 0700 (UTC/GMT), Thursday, 13 November 2008
    2. Reminders
    3. Schedule for November 2008 quarterly module submission
    4. Question of the week: Must I insert an Amendment Event before marking a review for republication if all I want to do is correct a typing error?
  • IMS Bulletin #78:(24 October 2008)
    1. Reminder: Automatic conversion of reviews following the 13 November 2008 quarterly submission deadline
    2. Tip: Quick way of identifying which published reviews you still have to convert
    3. Question of the week: I've heard that plans for the workflow system in Archie have been put on hold. Is that correct?
  • IMS Bulletin #77:(26 September 2008)
    1. Reminder: Updated Licence for Publication Form
    2. Reminder: Implications for RevMan 4 drafts after converting the latest published version to RevMan 5 in Archie
    3. Tip: Using Ctrl-F5 in RevMan 4.3
    4. Deadline for local conversion of reviews to RevMan 5
    5. IMS workshops at the Freiburg Colloquium
    6. Question of the week: Is it possible to insert non-Latin script into RevMan 5 and Archie? I would like to enter the titles of Chinese articles into RevMan 5 using Chinese characters but don't know how to do this.
  • IMS Bulletin #76:(29 August 2008)
    1. Report on Archie quarterly module submissions for The Cochrane Library 2008, Issue 4 (from Michelle Ames, Production Controller, John Wiley & Sons)
    2. CRG notifications when authors check draft reviews into Archie: clarification
    3. New Archie Document and Entity Roles for CRGs
    4. Latest Archie deployment: 6 August 2008
    5. Reminder about Risk of bias table
    6. Update on workflow pilot
    7. New 'Characteristics of studies awaiting classification' table in RevMan 5: implications for conversions
    8. Question of the week: Although I keep my contact details up to date in my Person record in Archie, my contact details (as the Contact Person for our CRG) in our Module text are not up to date. Why?
  • IMS Bulletin #75:(6 August 2008)
    1. Tips and checks for next quarterly module submission (07:00 GMT/UTC, 14 August 2008)
    2. Wiley module submission report
    3. Reminders
    4. Clarification: Period covered by What's new Events
    5. Conversion checklist
    6. Question of the week: For an author who is also the contact person on a review, is it possible to present an institutional affiliation (listed in connection with her role as author) separately from the contact address within a review?
  • IMS Bulletin #74:(25 July 2008)
    1. Warning: checking your 'Notifications' to ensure you will receive notification about drafts submitted by your authors for editorial approval
    2. What's new Events for protocols and reviews that are only being converted for republication
    3. Reminders
      1. Forgotten Archie passwords and Archie user accounts
      2. Issue protocol/review first published
      3. Deleting extraneous versions of Documents
    4. Warning: validation of withdrawn reviews
    5. Sharing ideas: top tip from an RGC on editing contacts and affiliations
    6. Question of the week: what Event should I use when withdrawing a protocol or review from publication?
  • IMS Bulletin #73:(27 June 2008)
    1. Warning: Archie registration message
    2. CRG conversions
    3. Updated Conversion Checklist
    4. Reminder: marking RevMan 5 conversions for publication
    5. Strategies for converting RevMan 4 reviews to RevMan 5
    6. Withdrawing protocols and reviews
    7. Permissions for the Entity Role Internal Referee
    8. Questions of the week:
      (a) Should I complete the ‘Assessed as Up-to-date’ date for protocols?
      (b) Can anybody else arrange for the Archie registration message to be sent to authors or is it only the Super User of the author’s Primary Entity?
  • IMS Bulletin #72:(6 June 2008)
    1. Report on Archie quarterly module submissions for The Cochrane Library 2008, Issue 3 (from Michelle Ames, Production Controller, John Wiley & Sons)
    2. New features in the latest update to RevMan 5 (5.0.12): 6 June 2008
       (a) Specifying a Working Directory and a Backup Directory
       (b) Undo check-out from RevMan
    3. Archie Privacy Policy
    4. Reference management files and RevMan 5
    5. Information about RevMan 5 and Archie for authors
    6. Expiry of Archie registration message
    7. Question of the week: How do I create a list of email addresses of all my authors?
  • IMS Bulletin #71:(7 May 2008)
    1. Tips and checks for module submission on Wednesday, 14 May 2008
    2. Reminders
    3. Warning: republishing a review which has been superseded by a more recent draft version in Archie
    4. Review Contact Details Wizard
    5. Questions of the week:
      (a) Question: Have you any tips on how to ensure that I choose the correct What's new Events in RevMan 5 for protocols and reviews?
      (b) Question: Do I keep the 'Amended - Converted to new review format' What's New Event which is automatically generated when I convert a RevMan 4 file to RevMan 5?
  • IMS Bulletin #70:18 April 2008
    1. Cochrane mailing lists
    2. Converting reviews from RevMan 4 to RevMan 5 at editorial bases of CRGs
      (a) Reminder: read 'Converting reviews from RevMan 4 to RevMan 5 format at editorial bases of CRGs'
      (b) Details of payments to be made to CRGs for converting their own Group's reviews
      (c) Tips when converting reviews from RevMan 4 to RevMan 5 (d) Reminding and communicating with authors whose published RevMan 4 files must be converted this year
    3. Publication View for RevMan 5 reviews in Archie
    4. Questions of the week:
      (a) How is the Out-of-date report in Archie compiled?
      (b) Should the RevMan 5 date ‘Assessed as Up-to-date’ be later than the ‘Date of Search’?
      (c) When I attempt to check into Archie a RevMan 4 file  (in RevMan 4.3 XML format) from a review team for a review which I have already converted to RevMan 5 in Archie, I am told that the file format is incompatible. What do I do?
  • IMS Bulletin #69: 04 April 2008
    • Release of RevMan 5 - letter to authors
    • Checking for updates to RevMan 5
    • Sample emails
    • Reminders:
    • (a) Archie messages
    • (b) Resolving duplicates in Archie
    • (c) IMS Support
    • Licence for Publication forms
    • Questions of the week:
    • (a) Are Copy Edit Support copy editors now working exclusively in Archie and in RevMan 5?
    • (b) I am employing a person to convert our reviews from RevMan 4 to RevMan 5. How should I give this person access to the reviews in Archie that are to be converted?
  • IMS bulletin #68: 07 March 2008

    • Report on Archie quarterly module submissions for The Cochrane Library 2008, Issue 2 (from Michelle Ames, Production Controller, John Wiley & Sons)

    •  Summary of results of RevMan 5 pilot

    • RevMan 5 rollout

    • Next Archie deployment

    • For your information: authors may confuse Archie with an Australian organisation known as ARCHI 

    • Checking RevMan 4 reviews from authors into Archie after the rollout of RevMan 5

    • Additional information in check-in message when first checking a RevMan 5 review into Archie

    • Questions of the week:
      (a) How do I change a person's Primary Entity?
      (b) When creating a new Person record, what do I choose if the country does not appear in the drop-down list available in Archie?
      (c) How can I view, edit or delete the Calendar events I created for dates that go beyond the number of weeks I can view in Archie?

  • IMS bulletin #67: 13 February 2008
    1. Change to the way flags will be used to highlight updated reviews in Issue 2, 2008, of The Cochrane Library
    2. Tips and checks for quarterly module submission: 0700 (UTC/GMT), Thursday, 21 February 2008
      (a) All CRGs
      (b) Non-RevMan 5 Pilot CRGs
      (c) RevMan 5 Pilot CRGs
    3. Reminder: resolving duplicates
    4. Question of the week: Should I ask authors to post their signed Licence for Publication form as well as fax it to me?
  • IMS bulletin #66: 01 February 2008
    • Plain Language Summaries: preparing for the release of RevMan 5
    • Authors' contact details: reminder
    • Materials from the RevMan 5 Conversion Workshop for UK RGCs
    • Contact details for a Contact person of a published review: summary of fields not published  
    • Use Ctrl-P to print graphs from Archie
    • Question of the week:  How do I allow our CRG's statistician to read reviews in Archie?
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